Invoices arrive from every direction, and end up in a pile
Some by hand from the driver, some by email, some in somebody's WhatsApp. At month end someone is searching, typing and chasing.
Scattered everywhere
Email, WhatsApp, paper by the till. And no single place where they all live.
Invoices that fall through
Whatever never reached the accountant was never offset, and that is real money left on the floor.
Monthly data entry
Hours of manual typing into a spreadsheet, with mistakes that only surface later.
3 steps, and zero typing
From the moment the invoice arrives to the moment your accountant has it.
It arrives
Send it on WhatsApp, Telegram or the web app, or the system finds it in your inbox on its own.
It is read and recorded
The AI extracts date, supplier, number, amounts and VAT, and fills in a missing value. The file is filed in Drive and the row enters the monthly sheet.
Your accountant gets everything
At the end of every month your accountant receives an email with a link to the invoice folder and the consolidated sheet, automatically.
📧 Invoices in your email are captured on their own
Most invoices no longer arrive on paper. They sit in an inbox among dozens of other messages, and whoever does not forward them by hand simply misses them.
An invoice that never reached your accountant is an invoice that was never offset. It was not lost, it simply stayed in the inbox, and that costs money every single month.
You connect the inbox yourself, with a narrow permission, and you can disconnect at any moment. The files are stored in your own Drive, not with us.
How many invoices come in each month?
Tell us, and we will show you what it looks like when they are all in one place, in order, and with your accountant on time.
Orderly bookkeeping, without the effort
Everything that happens behind the scenes once the invoice is in:
Smart AI extraction
Date, supplier, number, gross amount, net amount and VAT, including automatic completion of a missing value.
Monthly filing in your own Drive
A folder for each month, and a tidy file name: date · supplier · number · amount. All owned by you.
A consolidated monthly sheet
One row per invoice in Google Sheets, with a direct link to the scanned file and a source column.
Credit notes marked and offset
A credit note is detected automatically, coloured red, and offset from the monthly total.
Duplicate detection
The same invoice sent twice? The system detects it and does not record it twice, the sheet stays clean.
No document is ever lost
Even an unreadable photo is saved to Drive and flagged, and a message goes out asking for a reshoot.
At month end, everything is in order and waiting
What used to be a pile of paper and scattered emails becomes one folder and one sheet per month, and your accountant gets a direct link to both, without chasing anyone.
- A monthly Drive folder with every file, under names you can actually find.
- A consolidated sheet: date, supplier, number, amounts and VAT. One row per invoice.
- An automatic monthly email report to your accountant, with the links.
Your data, in your own account
You are entrusting us with your business's financial records. That demands more than a promise.
The technical detail, for those who want it
- Passwords are stored as a hash only (pbkdf2:sha256), never as text.
- TOTP-based two-factor authentication, with account lockout after failed attempts.
- The email permission is
gmail.readonlyonly: reading, with no sending and no deleting. - The Drive permission is
drive.file: access only to files the system created itself. - Access tokens are encrypted at rest, and the encryption key is backed up separately.
- Rate limiting and signature verification on every public endpoint.
- A full administrative audit log plus error monitoring.
Priced to your size
There is no one-size price, because there is no one-size business. The price is set by the number of branches and your actual invoice volume, and it is built from three clear components:
One-time setup
Opening the account, connecting your Drive, the intake channel, connecting your inbox and configuring your accountant. We do it, not you.
A monthly subscription per branch
A fixed, predictable price for each active branch, including a monthly document allowance. More branches, a better price per branch.
Documents beyond the allowance
An unusually busy month? The extra documents are billed separately at a low per-document rate. No surprises at month end.
What people usually ask us
How does the system find invoices in my inbox?
What happens with credit notes?
What if the same invoice was sent twice?
What about an invoice whose photo did not come out well?
Does my accountant need to install anything?
How much does it cost?
🚚 Receiving goods from suppliers?
Delivery verification is an entirely separate service: scanning delivery notes, detecting shortages against what was ordered, and credit requests to the supplier. Separate site, separate system, separate signup.
Ready to stop chasing invoices?
Fill in your details, we will get back to you, set everything up, and you can start sending.